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Review the Financial Documents of a Trip

  1. Navigate to a trip and find the Financial Documents related list

  2. You will find a list of all Financial Documents related to that Trip

  3. If present, click the 'Go to List' link to view all documents

  4. Click on a Document Number to review the Financial Document

Generate a financial document and send it to the client

  1. Navigate to a trip and click the Financial button at the top of the page to access the Financial Module (screenshot 1)

  2. Use the radio buttons to select the type of document you want to generate (screenshot 1-1)

  3. Tick the Show 'Cancelled/All' checkbox (screenshot 1-2) if you want to display cancelled items on the list

  4. Select which services to add to the quote (screenshot 1-3) and which services to display on the quote as a separate item (screenshot 1-4)

  5. Select which items to add to the financial document (screenshot 1-5)

  6. Click Next (screenshot 1-6)

  7. Select the invoice-to party (screenshot 2-1), currency (screenshot 2-2) and document date (screenshot 2-3)

  8. If required, add a description (screenshot 2-4)

  9. You can find the gross margin and total amount on the top right (screenshot 2-5) and on the bottom of the table (screenshot 2-6)

  10. Check the VAT box to add the cost of VAT to each line item (screenshot 2-7)

  11. If required, you can modify the Unit, Quantity, Unit Cost, Cost, Disc / Marg %, Disc / Marg, Sub Total, and Total amounts; the other values will be recalculated accordingly

  12. Click Save (screenshot 2-8) to save the document and continue working

  13. Click Save and Preview (screenshot 2-9) to save the document and go to its preview or click Publish (screenshot 2-10) to publish the document directly and view it

  14. Alternatively, click Delete (screenshot 2-11) to delete this document if it has been saved, or Cancel (screenshot 2-12) to discard your changes and go back to the trip

  15. From the preview or view screen, review the recipients and click Send

  16. Please note that, even if a document is sent out to the invoice-to party, it will not be published to the trip until the Publish button is pressed

 Screenshots

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