Reschedule a flight leg
Navigate to the flight leg or trip and click the Schedule Change button
Start making the changes (all of the below can be done in the same schedule change request or in separate requests)
To change the airport:
Click the airport code under From (ETD) or To (ETA) (screenshot 1.1)
Start typing the new ICAO, IATA or airport name
Pick an airport from the drop down
To change the dates:
Click the date field under From (ETD) or To (ETA) (screenshot 1.2)
Select a date from the calendar
To change the times:
Click the time field under From (ETD) or To (ETA) (screenshot 1.3)
Type in the new departure or arrival time
Alternatively, enter a takeoff change in hours and minutes in the T/O change field. Use a '-' sign to change the takeoff to an earlier time (screenshot 1-4)
Select a reason for the change (screenshot 1.5)
Select a type (screenshot 1.6)
Click Request (screenshot 1.7)
Wait to close the Schedule Change screen or browser tab until you see a confirmation that the schedule change was successful (screenshot 2) or sent for approval (screenshot 3)
If the change was successful, review any crew warnings (screenshot 2.1)
If required, you can access the Crew Scheduler from this screen (screenshot 2.2)
Approve the schedule change of a flight leg
If you are the approver of a flight leg, you will receive an e-mail (screenshot 4)
From that e-mail, navigate to the flight leg (screenshot 4.1)
Click the Schedule Change button
Approve or reject the changes (screenshot 5)
To approve:
Click the Approve button
Wait to close the Schedule Change screen or browser tab until you see a confirmation that the schedule change was successful
If the change was successful, review any crew warnings (screenshot 5.1)
If required, you can access the Crew Scheduler from this screen (screenshot 5.2)
To reject:
Click the Reject button (screenshot 5.3)
Make sure that any changes have been reverted
To review the flight leg:
Click Close
Review any required details on the flight leg record
To go back to the Schedule Change to approve or reject the changes, click the Schedule Change button again
Reschedule a flight leg
Navigate to the flight leg or trip and click the Schedule Change button
Start making the changes (all of the below can be done in the same schedule change request or in separate requests)
To change the airport:
Click the airport code under From (ETD) or To (ETA) (screenshot 1-1)
Start typing the new ICAO, IATA or airport name
Pick an airport from the drop down
To change the dates:
Click the date field under From (ETD) or To (ETA) (screenshot 1-2)
Select a date from the calendar
To change the times:
Click the time field under From (ETD) or To (ETA) (screenshot 1-3)
Type in the new departure or arrival time
Alternatively, enter a takeoff change in hours and minutes in the T/O change field. Use a '-' sign to change the takeoff to an earlier time (screenshot 1-4)
Select a reason for the change (screenshot 1-5)
Select a type (screenshot 1-6)
Click Request (screenshot 1-7)
Wait to close the Schedule Change screen or browser tab until you see a confirmation that the schedule change was successful (screenshot 2) or sent for approval (screenshot 3)
If the change was successful, review any crew warnings (screenshot 2-1)
If required, you can access the Crew Scheduler from this screen (screenshot 2-2)
Create a new flight leg
Navigate to a trip or flight leg and click the Schedule Change button
Click the '+' sign next to the departure of a flight leg to create a flight leg before, or the '+' sign next to the arrival of a flight leg to create a flight leg after (screenshot 6-1)
Enter any missing airport details (screenshot 6-2) and the flight time will be calculated automatically
Click Save (screenshot 6-3)
Wait to close the Schedule Change screen or browser tab until you see a success message (screenshot 7)
Split a flight leg
Navigate to a trip or flight leg and click the Schedule Change button
Click the arrow under the flight time of a flight leg (screenshot 8-1)
Enter any missing airport details (screenshot 8-2) and the flight time will be calculated automatically
Click Save (screenshot 8-3)
Wait to close the Schedule Change screen or browser tab until you see a success message
Manage the warnings of a flight leg
See the warnings of all flight legs of a trip:
Navigate to the trip
Scroll down to the Price Calculator and click the Flight Legs tab (screenshot 9-1)
Review the warnings (screenshot 9-2)
See and update the warnings of a flight leg:
Navigate to the flight leg
Find the Warnings field
You can add or remove the WX (weather) warning; all other warnings are added automatically
Cancel a flight leg
Navigate to a flight leg
Click the Cancel button
Select a cancellation reason from the drop down (screenshot 10-1)
For Charter trips, to maintain the same trip pricing after cancelling the flight leg, tick the 'Maintain Pricing on Quote' box
Click Cancel Flight Leg (screenshot 10-2)
Wait to close the Cancel screen or browser tab until you see a success message.
Special Load Notifications
In some instances, it is necessary to provide a Special Load Notification in the Crew Brief. When this is the case, you can add information regarding special cargo in the flight leg record.
Navigate to the Flight Leg
Click the Special Load related list link or scroll down to the Special Load section (screenshot 1)
Click New Special Load (screenshot 2)
Chose between Dangerous Goods or Other Special Load as applicable (screenshot 3)
Complete all the required fields marked in red
Click Save
The information supplied in this section will be available in the crew brief.
NOTE: This functionality is not currently available for all AOCs. If this information is necessary but not available, please contact Support@NuvolOps for assistance.